Quotation Response

The Quotation Response API (RFQ Response) is used by suppliers who wish to respond to a quotation.

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A response to a request for quotation is a document used in the purchasing process to describe potential suppliers' responses to a quotation request (RFQ - Request for Quotation).

The most important part of any response is the deadlines. All quotation requests have a specified delivery date and time in the document (the ExpiredDate field of the Quotation API, which you can consult through the endpoint:

• Get a quotation by Id

Responding to a Quotation

The steps for a supplier to respond to a quotation are:

1. The supplier receives a notification via webhook (RFQ Created) that a new quotation has been created.

2. The supplier responds to the quotation through the creation endpoint:

• POST Create a quotation response, providing their supplierId, the quotation number (QuotationId), and filling in the response details such as item unit price (UnitPrice), item delivery date (DeliveryDate), product manufacturer (Manufacturer), among others.

3. The supplier must also provide the values and taxes for products/services according to the quotation category (Category) selected by the buyer and the material origin (MaterialApplication) linked to the item of the quotation.

4. Until the quotation deadline ends, the supplier can respond to the quotation multiple times using the endpoint:

• PUT Update a quotation response based on the quotationId

5. After the quotation deadline has passed, the supplier will no longer be able to provide any further information.

📘 Note

Depending on the quotation category, the supplier provides the value of ISS or IPI for service or material.

A quotation might, for example, have an item that is a service (field IsService = true) and sub-items that are materials. In this case, the supplier must provide values and taxes for all items and sub-items.

Rejecting an Item from the Quotation

The supplier can reject an item from the quotation using the IsCanceled field with the endpoint:

• PUT Update a quotation response based on the quotationId

Rejecting the Entire Quotation

The supplier can fully reject the quotation response using the endpoint:

• DELETE Delete a quotation response based on the quotationId

In this case, the supplier must provide a reason for the rejection through the refusalReason field.

Closing the Negotiation Round

To view the responses to the quotation, the quotation does not need to be closed. The buyer can at any time initiate a new price round using the "shortlist" concept that already exists in the ME E-Procurement portal.

To start a new round, the supplier is notified about a new quotation to be responded to, and the response process starts again.